Full Service Wedding Planning

PARTIAL SERVICE WEEK-OF SERVICE EXTRA SERVICES

FULL SERVICE WEDDING COORDINATOR: Some couples would like to have every detail of their wedding managed by professionals from beginning to end.

Pricing for H. White Special Events begins at $1,000 for wedding coordination.

H. White Special Events understands that every client has different needs and a different budget; therefore, we would be more than happy to create a customized package for you!

Simply contact us today for your own custom quote.

  • Initial one hour meeting
  • 1 or 2 additional face-to-face meetings prior to wedding
  • Unlimited phone and email access to wedding coordinator
  • Custom Budget Preparation
  • List of vendor recommendations (unlimited) and contract review of proposed vendors in all categories (ie. cake, caterer, florist, etc.)
  • Décor and Theme advice
  • Regular progress meetings (approximately every other month, with increased # of meetings closer to wedding date)
  • Providing Recommendations to Trusted Vendors
  • Floor Plans & Layout
  • Seating Charts
  • On-Site Management
  • Décor & Design Consultation
  • Theme Concept
  • Vendor Selection & Management
  • Vendor Assistance
  • Attendance at Vendor Meetings
  • Vendor Payment Schedule
  • Venue Recommendations
  • Attendance during Venue Shopping
  • Assistance with Menu & Bar planning
  • Review Vendor Contract, confirming timing, delivery, set-up information and logistics
  • Contract and Pricing Negotiation
  • Etiquette Advice
  • Budget developing, planning, and management
  • Assistance with venue selection for both the ceremony and reception
  • Assistance with vendor selection and contract review and negotiation
  • Scheduling and attending vendor meetings
  • Maintain vendor contact and relationships
  • Creative design of decor and theme development
  • Comprehensive wedding checklist that is updated on an ongoing basis
  • progress meetings (as needed1 per month)
  • Advice and recommendations related to all printed materials for the wedding (this could include programs, menus, favor tags, table numbers, etc)
  • Final reception site walk through with caterer
  • Locate out-of-town guest accommodations
  • Assistance with determining transportation needs
  • Provide wedding day emergency kit
  • Wedding rehearsal coordination and Instruction, maximum 2 hours
  • Assistance with all floral bougets and pin on boutonnieres
  • Create detailed rehearsal, ceremony, and reception timeline (Guarantee each vendor recieves a copy.)
  • Contact vendors prior to event to coordinate arrival times and set up needs
  • Become the central point person for all vendors
  • Oversee the ceremony set-up
  • Oversee reception set-up
  • Set-up Favors, ceremony programs, place / escort cards, engagement photos, guest book, favors, wedding gifts, specialty wedding items, etc
  • Guide vendors in the set-up process
  • Coordination of ceremony
  • Line up the wedding party
  • Coordination of reception
  • Prompt reception entertainment
  • Maintain the timeline and flow of wedding ceremony & reception
  • Work in conjuntion with musicians, caterer, photographer, and other vendors to follow ceremony and reception schedule
  • Communicate with catering staff to coordinate dinner service
  • Coordinate all of reception activities, including dances, speeches, and toasts
  • Collection of wedding day items (at rehearsal) including ceremony programs, place / escort cards, favors, candles, guest book, table numbers, special glasses, cake knife & server, champagne glasses, menus, etc
  • Pack up gift table and other personal wedding items (special glasses, cake knife & server, champagne glasses
  • Personally mange the till “teardown”
  • Distribute final payment and gratuities to vendors

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